Minutes, Documents & Forms

The meeting was called to order at 6:45 at the Al Morey's house. Board member attendees included Rachel Quade, Al Morey, Chuck Miller, Tammy Wilkerson, Pat Carlini, Kara Reibel, Chalene Braun, Dave Wyser, Chris Nevogt, and Dan Quigley (Kirkpatrick)

Review and Approval of 2010 Annual Meeting Minutes

• The board approved the minutes to be uploaded to the website.

The board has decided to streamline communications with our vendors:

• President – Kirkpatrick contact
  
• Vice President – oversee all of social. VP will need to find people to run events
  
• Secretary – communications director, website, directory
  
• Treasurer – anything money related
  
• Landscape – Ken Branum (snow, salt, flowers, park, holiday lighting/decorating)
  
• Welcome Wagon – Christine Nevogt
  
• ACC – Al Morey
  
• HOA Subcommittee liaison (docks, etc) -
  
• Neighborhood Patrol Contact – Al Morey

Directory

• 2 ideas: (1) similar to past (stapled via Sharp printing and funded by advertisements) or (2) regular stapled copy and mailed out. Beginning of 2012, we will begin to work on the directory.

Landscaping

• Lights will be done within the next few days.

Cambridge 2012 Election of Officers

President – Al Morey
Vice President – Rachel Quade
Secretary – Kara Reibel
Treasurer – Chuck Miller

Landscape – Pat Carlini and Chalene Braun
Welcome Wagon – Christine Nevogt

Treasurer's Report (Chuck Miller)

• Delinquencies
  
  • 9 homeowners are delinquent in their association dues.
    
  • 8 homeowners are more than $1000 delinquent.
    
  • 2 homeowners have payment plans and their payments have been received this month.
    
• Chuck suggested that in the minutes each month, we list the cash on hand at the bank, amount in the reserves amount, and how many residents are delinquent.
  
  • Cash at bank: $80,264.26
    
  • Replacement reserve general: $121,343.62
    
  • Mailbox reserve: $35,080.00
    
  • Total Reserve: $156,423.62
    
  • Total Outstanding: $18,431.45 (9 homeowners)

Kirkpatrick Report (Dan Quigley)

• Banners Plus provided 6 Oktoberfest signs and 6 annual meeting signs for $95.94. The board has been very pleased with Banners Plus.
  
• Violations
  
  • Fence violation on Water Ridge. Dan will write something up and pass it on to Al to review.
    
• Republic to meet with Kirkpatrick and board members on December 5th to discuss policy regarding trash pickup for homeowners who are delinquent on their dues

Delinquency Policy Update

• Kara made motion to place revised policy on website. Dave seconded motion. Dan will email final copy to be placed on website.

Take a photo of Christmas decorations to be placed on website and with Ken Branam.

Website (Tammy Wilkerson)

• Ok to put FAQs and real estate pages on website. Tammy will also put the link to the Hamilton county roads department. http://www.hamiltoncounty.in.gov/services.asp?id=7301

Olio Road Fence

Dave Wyser made a motion to amend the board's previous decision regarding the fence along Olio Road to incorporate that when a fence is in disrepair, it is the homeowner's responsibility to repair or remove it at their own expense. In the event that the homeowner fails to remove or repair the fence in disrepair, the association will remove it at the homeowner's expense. Al Morey seconded the motion. The motion passed unanimously.

Dave Wyser made a motion that we adopt the new officers that were elected during the meeting. Rachel Quade seconded the motion. Motion passed unanimously.

It was established that next year's HOA board meetings will continue to be held the last Tuesday of every month.

The meeting was adjourned at 8:00. Next meeting will be the last Tuesday in January 2012.

These minutes were submitted by Tammy Wilkerson.

The meeting was called to order at 6:30 at Chick Miller's home. Board members in attendance were: Rachel Quade, Al Morey, Dan Quigley (Kirkpatrick Management), Chuck Miller, Kara Reibel, and Tammy Wilkerson.

Rachel Quade made a motion to approve the August meeting minutes. Motion was seconded by Kara Reibel. Motion passed unanimously.

Treasurers report
Chuck Miller reports that we are solvent and the reserve study was reviewed. Chuck miller suggests that we cut back on funding the reserve account by $10,000 or suspend funding it for one year. We place $18,000 per year into reserve. We have plenty of money in the reserve fund for replacement of trees, sidewalk repair, maintenance, etc. The reserve fund for the mailboxes is being reviewed to insure that there is enough money for proper maintenance and mailbox replacement when necessary.  The posts should be stained and possibly re-caulked next year, and the box replacement should take place in 2015-2016. Chuck will propose the exact amounts for budgeting. Mailbox replacement will happen at some point soon. Repairs will be taking place soon.

Rachel Quade, Chuck Miller, and Al Morey will meet next week to discuss delinquency report next week on Thursday, October 6th.

Social Committee/Landscaping
Benches and grills will be delivered next week. Ken-Cut will install the additional landscaping this week and will cement the benches and grills. Oktoberfest party to be held on Oct. 8th at the park. Decorations and food details to follow via Rachel Quade and Kara Reibel. Kara will price additional holiday lighting and labor for the holiday decorating, $150 budget for sound system?
Thursday: light set up, extension cords
Friday: hay and pumpkins delivered
Saturday: decorations, flags set up, table cloths, cut outs, (Gloria Mitchell) tables, food: brats(70-80), buns, potato salad, sauerkraut, pretzels mustard and desserts
Pat: brats - boil.
Clean up that night and next day.
Bids: bids for next year will be reviewed and decided upon soon. Dan is to get additional detailed info to explain the quotes and figures as itemized.

Violations
Dan Quigley indicated that letters have been sent out to violators. Additional letters will be sent for boat trailers.

Annual Meeting
Sub-HOAs for properties with deeded boat docks will be established and homeowners will be notified of this.
Reminders to be sent for Oktoberfest party and Annual Meeting. Signs will be made for Annual meeting.

Meeting was adjourned at 8pm.
Next meeting will be held at 6:30pm at the home of Al Morey on October 25th.

The board meeting was called to order at 6:30 at Al Morey's home. Board member attendees included Rachel Quade, Al Morey, Chuck Miller, Tammy Wilkerson, Pat Carlini, Dan Quigley (Kirkpatrick) and Kara Reibel.

Financial Report
Chuck will take a look at the reserve study and bring back an analysis of upcoming needs at the next meeting.
Also at next meeting, the board with vote on whether to have dues paid once or twice a year and whether or not we should reduce the dues amount.
The board will also look at the mailbox fund more closely.
Delinquencies – In order to reduce the amount of time spent on the delinquency report, Chuck and one other person will go through this report and bring important issues to the group.

Landscaping/Park
Ken – Cut Proposal – Dave Wyser made a motion to accept Ken-Cut's proposal. Rachel Quade seconded motion. Motion passed unanimously.
Dan will look into purchasing 2 garbage cans and 2 picnic tables. Kara will forward quote for benches to Dan.

Boat Dock Issues
Chesapeake (Boat docks for Golden Ridge residents). Dan to make sure invoice from Ken Cut work was sent out to Golden Ridge residents.
We need 3 subset HOAs for each of dock areas Chesapeake (Golden Ridge residents), Water Ridge, and Chrisfield. In letter for the annual meeting, each dock area should have at least one representative at the annual meeting to form subset HOAs.

Chrisfield residents are working on their own plan to fix their dock area and they would like Kirkpatrick to assist in the collection of getting the work done. Chesapeake (Golden Ridge) work has been done but needs to be maintained. Dan will make sure Mike Sloan is cutting this grass. If this work is not included in Mike's original work, Mike will be asked to charge HOA for this work.

Social Committee
Oktoberfest – October 8, 7:00 at park.
New grills will need to be in by the party.
Signs need to be made for Oktoberfest. Dan will contact Bo Demir at Banners Plus 989-4211 to have the signs made.
Kirkpatrick will purchase 8 bales of hay, 8 mums and 4 pumpkins at Tuttles and will drop the pumpkins and mums off at Rachel's house and the hay bales at the park.

Kara to organize the Santa visit.

Violations
Dan will update the board with any violations he notices in the neighborhood.

New Business:
Chuck brought up the idea of creating "Welcome baskets" for new residents. Everyone thought this was a great idea.

Next meeting will be September 27th at 6:30 – possibly at Chuck's house
Meeting was adjourned at 8:00 pm.
Meeting minutes were submitted by Tammy Wilkerson.

The board meeting was called to order at 6:30 at Al Morey’s home.  Board member attendees included Rachel Quade, Al Morey, Chuck Miller, Tammy Wilkerson, Kevin Drew (Kirkpatrick) and Ken Branam (guest). 

Kara to send May meeting minutes to board members for approval. 

Landscaping
Ken Branam – All flower beds have been expanded and everything has been seeded along Olio Road.  Regarding the new tables and grills to be purchased, Ken will paint out the suggested placement of new equipment. 

Chesapeake Drive and Gazebo Common Areas:
From the knee wall to the water, Ken will cut and rake weeds and scrub.  Once areas are cleared out, Ken can spray to enable grass to grow where current weeds are located.  Cost is estimated to be $1500 to $2000 total for both locations.  Rachel Quade made a motion to approve necessary money for Ken to clean up the 2 common areas along Chesapeake Drive and Gazebo.  Chuck Miller seconded the motion.  Motion passed unanimously. 

Chesapeake Homeowners Letter:
Kevin will draft a letter to homeowners along Chesapeake to let them understand that HOA will clear cut weeds and then begin to spray weeds and keep them under control.  HOA will maintain these areas. Any landscape put in above and beyond what Ken Cut clears and maintains will need to be maintained by homeowners.

Sink Holes at Park:
Rachel Quade made a motion to approve Ken’s estimate to fill sink holes in park to get it prepped for the new mulch beds.  Al Morey seconded the motion.  Motion passed unanimously. 

Scrub Trees along Olio Road:
Rachel Quade made a motion for Ken to remove scrub trees along Olio Road.  Chuck Miller seconded motion.  Motion passed unanimously.  

Trashcans at Park
Rachel Quade made a motion to purchase 2 more trash cans for park area.  Chuck Miller seconded motion.  Motion passed unanimously. 

Financial Report

Chuck Miller made motion to approve financials. Rachel Quade seconded motion. Motion passed unanimously. 

Al Morey will meet with AAA mailboxes to determine a maintenance plan. 

Kevin will speak with lawyer regarding recent Fisher home closings.  How can the homes close when we have liens on the properties?

Committee Reports:

Social Committee
July 4th Party
Chuck will pick up drinks and ice – 10 cases of drinks. 4 diet coke, 3 sprite, 3 regular coke, about 100 bottles of water and 8 big bags of ice.  
Rachel will order pizzas. 
Dave spoke with music people. 
Al will purchase 5 $25 visa gift certificates. 
Republic is donating 10 sixty gallon cardboard cans and liners.  Kevin will drop them off at gazebo.  Kevin will also place a work order to have the trash picked up Saturday.

Park
Park benches have been ordered. 

Architectural Review Committee
No new updates.

Newsletter/website
No new updates

New Business
13029 Fairfax Ct Beehive and Fence – the board has decided to drop this issue and take no further action. 

Next meeting will be July 26th at 6:30. 
Meeting was adjourned at 8:00 pm.
Meeting minutes were submitted by Tammy Wilkerson.

The board meeting was called to order at 6:30 at Al Morey's home. Board member attendees included: Rachel Quade, Al Morey, Ruth Graves, Dave Wyser, Kara Reibel, Tammy Wilkerson, Pat Miller and Kevin Drew (Kirkpatrick).

Approval of Minutes
Rachel Quade made a motion to approve the minutes of the last meeting. Al Morey seconded the motion. The motion approved unanimously.

Park Committee (Ruth Graves)

o Ruth presented ideas on enhancements for the park. Kevin will confirm expenditure to
date and email this to the Board.
o Items presented were: more seating, a grill, additional trash can, tether ball, small play
items for younger children, a nautical theme would be explored (per suggestion of Rachel Quade).
o Proposal and costs will be emailed to the Board.

Financials
This was tabled until next meeting due to absence of Chuck Miller, Treasurer.
Snow removal is under budget thus far for 2011.
Social committee o Easter Egg hunt is quickly approaching. o Kara will create an email flier to be sent out and placed on the website. o Ruth, Kara and Pat's homes are to be used for egg drop off locations o Kevin Drew is creating 3 signs ASAP to be posted around the neighborhood.

Landscape Committee
o Pat Miller discussed the new flowers planted in the beds, as well as new mulch to be spread along the common areas. Pat will email mulch options for Olio Rd trees and landscaping. Pat will also communicate with Ken-Cut to make emphasize the fullness of the impatients to be planted for the summer. Ideally these will resemble the flower beds in front of their home last summer. In addition, there are 2 trees that Ken-Cut recommends be taken down along Olio. There are white ribbons around them. The Board will get a visual on this and make a decision on their removal.
o Kevin Drew distributed the maps of the dock owners property as well as the common area south of this property. The HOA will maintain the area south of the property for Golden Ridge dock owners.

Neighborhood Patrol
Action Items:
o Report was reviewed.

Architectural Review Committee
Nothing new to report

Cambridge Newsletter/Website
o Kara will create a new newsletter to be sent out/posted on website at the end of April after the Easter Egg hunt. This will include information on the Geist Half Marathon, garage sale date as well as thanking the volunteers for the Easter Egg hunt.
o Tammy Wilkerson indicated that the website had received 72 hits so far this month.

New business

o Sidewalk maintenance along park Al Morey has gotten two quotes for the removal/replacement of the 320ft of sidewalk in front of the park. Kevin Drew is to contact the Town of Fishers to request their participation in this improvement.
o Kevin Drew to contact AAA Mailbox to replace and put in approved mailboxes for the (2) Fischer Homes in the new section of the neighborhood.

The next HOA Board meeting is scheduled for Tuesday, May 24th at the home of Rachel Quade. Meeting was adjourned at 8:30.

The board meeting was called to order at 6:30 at the Indianapolis Yacht Club home.  Board member attendees included Rachel Quade, Al Morey, Chuck Miller, Tammy Wilkerson, Kara Reibel, Pat Carlini, Dave Wyser, Kevin Drew (Kirkpatrick), Mike Johnson (Neighborhood Patrol).   Guests included Kim Morey, Adam Gilliatte and Troy Miller, an attorney from Bose, McKinney and Evans.

Board Review/Approval:

• Approval of January 25, 2011 meeting minutes.  Rachel made a motion to approve. Kara seconded the motion.  Motion was approved unanimously. 
• Approval of December 2010 and January 2011 financials.  Chuck made a motion to approve the financials.  Rachel seconded the motion.  Motion passed unanimously. 
• The board has been very pleased with Ken-Cut’s snow removal.  In addition, many neighbors have also expressed gratitude.  This year, the roads have been not only been VERY well maintained, but the snow removal and salting has also been very timely. 
• In terms of homeowners who are delinquent with their annual dues, there are no exceptions to the rule that delinquent homeowners receive a late fee and will have their trash pick up stopped until they become current.

Committee Reports:

• Social –Easter Egg Hunt is April 23.  Pat, Ruth and Kara will be drop off locations.
• Park – The board has agreed to use a portion of the money that was set aside to be used for park improvements this year for a tree for Stephen Graves.  The neighborhood book club members have also said that they would like to fund a bench to sit alongside this dedicated tree.
• Architectural Review – 1 has been approved and ready to be picked up. Al has a second one that he is working on.  It was recommended that when requests come in to the committee that the committee takes a look at the status of the HOA dues.  If the homeowner is not current, there should be a reminder given to the homeowner.
• Newsletter/Website – Kara will resend if necessary and will add curfew times to spring newsletter.  Tammy will add “if your trash isn’t being been picked up, you might want to check to see if you are current on your dues” to the website. 

Resident Issue:
Adam Gilliatte attended the meeting to express concern that his rights are being violated and would like to address them with the board.  Mr. Gilliatte asked that the board to compassionately look at we are doing as a board as a neighborhood.  Specifically, Mr. Gilliatte had 3 main issues.

1.  Mr. Gilliatte, who owns a waterfront property, stated that the reservoir was everyone’s to enjoy and that everyone should have the right to use it.  Mr. Gilliatte believes that his neighbor, Mr. Morey, is creating a nuisance and devaluing Mr. Gilliatte’s property due to the fact that Mr. Morey’s bubbler is keeping ice from forming on the water behind Mr. Gillatte’s property.  Mr. Gilliatte’s son was not able to learn to ice skate and play hockey this winter on the ice behind his home.   Mr. Gillliatte believed that the bubbler was deliberately aimed at his property and asked Mr. Morey to turn the bubbler off.  Mr. Morey explained that his bubbler is not aimed at Mr. Gilliatte’s home, and that due to the ice, the bubbler could not be moved and stated that nothing was done deliberately.  As the ice is now hopefully done for the winter, Mr. Morey will readjust the bubbler next winter so that the ice can hopefully freeze properly.  Dave Wyser questioned whether this is a HOA issue or a legal issue.  Rachel Quade questioned if there is something in the covenants that makes this an HOA issue.  As there was nothing stated in the covenants this issue remains a neighbor to neighbor issue and is hopefully resolved for next winter.  

2.  Mr. Gilliate’s second issue with the Morey’s centered around the belief the fact that Mr. Gillatte feels that there is an inappropriate dog kennel on the Morey property.  Mr. Gilliatte provided photos of his concern.  The photos documented the Morey’s fence, mulch, and dog feces.  As there was no covenant violation at this time, the issue was dropped until a specific covenant violation can be found.   

3. Mr. Gilliatte’s third issue was to understand why the Fishers Police Department arrived at his door to discuss a neighborly dispute rather than Neighborhood Patrol (NP).  Mike Johnson, from Neighborhood Patrol, addressed this directly, stating that NP tries not to get in the middle of neighborly issues.  In this specific issue, there was a conflict and a threat and therefore NP recommended that the neighbor call the local police department.  It was pointed out that just because Cambridge supplements the local police with NP, the police will still treat the issue the same. NP is a vendor and can/will provide different services than the local police.  A threat is something that could be a police matter.  Police mediate and also provide non-law enforcement services.  Based upon NP’s experience, issues involving conflict and threats can blow up into much larger legal issues.

Both Mr. Morey and Mr. Gilliatte agreed that it would be best to put these issues behind them and move forward. 

Neighborhood Patrol
Mike Johnson (Neighborhood Patrol) – Everything has been relatively quiet.  There were some open garage doors, a speeding vehicle, and a mailbox down on Rocky Point.  It was brought up that the school buses are speeding.  Mike Johnson will call Jim White to address this further. 

Old Business

• Dock owners – maintenance proposal for land between street and reservoir.  Ken-Cut put a proposal together and gave it to a homeowner.  Homeowner gave Rachel a few of the proposals that they received.  Board will revisit this issue in the May time frame. 

New Business

• Letter from Postal Service regarding name change from McCordsville to Fishers. The pros and cons were discussed.  It was news to most board members that resident insurance rates will go up if changed to Fishers. 
• Update on Olio Road – Chuck visited the Hamilton County Highway Department. Nothing concrete will be done on Olio Road for over a year.  From 96th street to Springstone, the new lanes will be to the west. After Springstone, the new lanes will be to east.  Currently, there are no plans for a traffic light coming out of Canal Place.  The Department recommended the board send a to the county highway engineer asking for appropriate guarding to be put in so that the turn lane can be used.  Chuck will draft a letter and sent to the board.

Next meeting will be March 29 at 6:30 at Al Morey’s. 
Meeting was adjourned at 8:00. 
These minutes were submitted by Tammy Wilkerson

The board meeting was called to order at 6:30 at Kara Reibel’s home.  Board member attendees included Rachel Quade, Al Morey, Chuck Miller, Tammy Wilkerson, Kara Reibel, Pat Carlini, and Kevin Drew (Kirkpatrick).

Jim Martin, N2 Publishing
Publishes neighborhood focused magazines of upscale neighborhoods (6 current neighborhoods) featuring residents and surrounding businesses.  Jim is currently publishing a magazine featuring Cambridge.  While this publication is not affiliated with the HOA, Jim is interested in working with residents to feature Cambridge families and businesses.  The N2 Cambridge newsletter is published monthly and is supported by advertising.    

Snow Removal
Ken Branam, Ken-Cut
In addition to Ken-Cut plowing neighborhood, as of January 3, 2011 the Town of Fishers is also plowing Cambridge streets.  Cambridge is considered a 3rd priority location as of January 3.  Fishers will guarantees our streets are plowed within 3 days. 

Ken-Cut is has received a few calls regarding property damage being caused by Fishers.  Ken-Cut’s policy is that if damage is done during the day, the drivers are instructed to go to the door to inform resident and also to report to Ken immediately.  If damage occurs during the night, the driver informs Ken.  In the morning, Ken’s office manager calls the resident to inform them of the damage and offer a solution.  There are currently 2 residents that Ken is requesting assistance from the HOA with the Town of Fishers.  

If Ken-Cut feels that they are mistakenly blamed for damage, they should ask the resident to call Kevin at Kirkpatrick.  Kevin will then follow up with Fishers to see if their crews were in the neighborhood on the date the incident took place, or Kevin can have the resident call the Town of Fishers directly if he already knows Fishers was plowing the day the incident occurred

Snow Removal Update
Cost is $1200 per “push”.  Currently Cambridge has had 6 total pushes.
Salt (for all areas) is $170 per time.

Sidewalks
One homeowner has requested for the HOA to shovel common area sidewalks.  HOA has recommended residents seek out students in need of service hours to do for credit.  As always, residents are encouraged to shovel their own sidewalks.  Another reminder will be placed in the upcoming newsletter and posted on the website.

Meeting Minute Approval
Rachel made a motion to approve the November 2010 meeting minutes.  Motion passed unanimously.
Kara made a motion to tentatively approval the December 2010 annual meeting minutes.  Minutes will be placed on the website.  Official approval of meeting minutes will be obtained at the 2011 annual meeting.

Board Member Positions
President – Rachel Quade
Vice President – Al Morey
Secretary –Tammy Wilkerson
Treasurer – Chuck Miller

Delinquency Policy
The delinquency Policy is in place to cover the board in terms of the steps necessary to collect dues.  Chuck made a motion to approve the delinquency policy that Kevin presented. 

Complaints have been made regarding the switch to a single annual HOA dues bill.  After much discussion, the board decided they needed to leave the single payment system intact, but they will move the due date farther away from the holidays.  Residents will get a bill next january to cover dues for a 2 or 3month period with a note explaining that the annual dues will be due in March or Apri.l Al made a motion for Kevin to talk with Bushmann to change the date of our fiscal year.  This motion was tabled until the next meeting. 

Committees
Social Committee

• April 23 – Easter egg hunt
• Neighborhood Garage sale – June 4th
• July 1st - 4th of July parade and party
• Octoberfest – 1st Saturday of October unless date conflicts with HSE school calendar.

Landscaping – Kevin to speak with Brickman to remove cabbage etc from entrances,
Park – HOA will dedicate one of the new trees to Stephen Graves. 
ARC – one request was approved

Dock Owners
Dock Owners have been encouraged to form a sub association so that will be more responsible about maintaining safety and appearance of docks and surrounding common area.  Al offered to meet with Kevin and Annette Doherty if there is interest to help facilitate.  The “sub association” can hire Kirkpatrick to collect dues, etc. if necessary.

Open Discussion

• Kevin to send letters to residents who continue to have boat trailers in their yard or driveway.  Kevin will notify resident offenders that Fishers has been notified and they have the ability to fine and/or remove trailers.
• Kevin will work with Republic to ensure they are only picking up trash from the homes that are current on their HOA dues.   

Next meeting will be February 22 at Al’s home. 
Meeting was adjourned at 8:15. 
These minutes were submitted by Tammy Wilkerson

www.springsofcambridge.com

The annual board meeting was called to order at 7:00 at the Indianapolis Yacht Club.  Board member attendees included Rachel Quade, Kara Reibel. Al Morey, Chuck Miller, Tammy Wilkerson, Chalene Braun, Derek Paquin, Kevin Drew (Kirkpatrick), and Mike Johnson (Neighborhood Patrol).

Neighborhood Patrol (Mike Johnson)
Mike presented a yearly breakdown of all neighborhood calls made in Cambridge
In summary, in 2010:

• 105 incidences involving open garage doors
• 45 assist homeowners
• 32 suspicious person/vehicles
• 25 vacation checks
• Good idea to program numbers into cell phones
• 842-8082 –office number
• 445-8734 – north car
• PWP – patrol when possible
• DOC – disorderly conduct

Review and approval of 2009 annual meeting minutes – approved.

Treasurer Report (Kevin Drew, Kirkpatrick)
As of the end of November:

• Cambridge is $4157 over budget.  Primary reasons for the overage include snow removal, rubbish removal and new website.
• Reserve account is funded monthly, with $135,497.22 set aside for capital expenditures.
• 2011 budget (see handout) shows an increase of $35 per home.  There is $5000 budgeted for bad debt, foreclosures, etc.  $8500 for future mailbox maintenance, and $18,000 into reserve acct. 

Issue: Golden ridge dock spaces near Chesapeake look terrible and are not being maintained.   After the 1st of year, the HOA will let Golden Ridge dock owner residents know that they are responsible for maintaining this dock space.  The HOA will encourage them to talk amongst themselves and come to the board with plan of action to maintain.  Golden Ridge residents can decide to have the HOA maintain and charge them accordingly for the work.  Residents will be given a March 15, 2011 deadline to have a plan of action and to clean up the area. The HOA will also contact the new landscaping company to take a look at this area and to make recommendations for improvements. 

Committee Reports

• Architectural Control (Al Morey) – any time you make an exterior home improvement, an architectural review form needs to be completed and submitted. Forms can be found on our website.
• Landscape (Pat Carlini) – In 2011, Ken-Cut will be responsible for flowers and Mike Sloan of MS Lawn Care will be doing grass cutting.
• HOA members will walk the path from the park behind Creekridge to come up with some ideas to improve the area. 
• Any suggestions for improvements are welcome.
• Park (Rachel Quade) - This year the HOA made improvements: 3 planting beds, re-mulched the playground, new railroad ties.  Question came up regarding tennis courts – a special assessment is needed to do this.  
• Social (Rachel Quade) – 4 events per year. 
• Easter Egg Hunt
• July 4th Parade/party
• Santa Clause event
• Octoberfest.(only adult only event) – targeted date will be the 1st Saturday in October
• ***Always need volunteers for these events***
• Newsletter (Kara Reibel)
• The newsletter is emailed out quarterly and posted on our website. Any pertinent or emergency information that needs to be sent out will come from Kara and/or the website. If you are not receiving emails from Kara, please let her know.  Her contact info is on our website.  Please do not be confused by the recent publication that features some Cambridge residents.  The HOA is not connected with this group in any way.
• Website (Tammy Wilkerson)
• 506 total number of visitors since launch in May 2010.
• Visitors spend average of 2 minutes 18 seconds on the site which is quite good.
• Visitors view about 4 pages when they visit – most frequently looking at the documents, safety and news pages.

 Election of Directors

• Pat Carlini
• Chalene Braun
• ChuckMiller
• Rachel Quade
• Al Morey
• Kara Reibel
• Tammy Wilkerson

Debi Mayer made a motion to elect the board members as is stated in the handouts.  Motion seconded by Rachel Quade.  Motion passed unanimously.

Open Discussion

• Neighborhoods can request grant money from Fishers (they will match up to $5000).
• Cambridge represents 1/6 of annexed land and more than 1/6 of the taxes they are receiving from annexed areas. 

• Idea was brought up to have a foot/bike bridge put in along 96th street.
• Cocktail Cove – Jack Kowal spoke about the Cocktail Cove issue and the Fishers town council. Jack received a commitment from the police chief and the council that they will patrol and ticket in the cove for noise ordinance, lewd behavior, etc.  The police will not be patrolling 24/7 but between DNR and Fishers police and the Neighborhood Patrol, they will be able to cover many of the constant issues and are confident that they should be able to resolve most in 2011.  As of January 1, Cambridge will be under the Fishers noise ordinance. 

Adjournment (8:15)

The board meeting was called to order at 6:30 at Al Morey’s home.  Board member attendees included Rachel Quade, Al Morey, Chuck Miller, Tammy Wilkerson, Chalene Braun, Ruth Graves, Kevin Drew (Kirkpatrick), and Mike Johnson (Neighborhood Patrol).

Board Approvals

• Meeting minutes from October 13, 2010 were approved.

Mailboxes
 Kevin will place a separate line item in the reserve for mailbox updating and replacement.  The following is from the 2/10/10 meeting minutes

• When the mailboxes were first installed, it was decided by the board that the HOA would be responsible for routine maintenance.  The need for staining every 3-4 years and replacing boxes every 6-7 was estimated.  $20 per home annually is to be set aside in a separate account to cover this maintenance.
• Rachel made a motion that we create a separate line item on the financial statement to reflect $20 for 350 homes ($7000) in 2011 for mailbox maintenance. Chuck made a second motion.  Motion was passed unanimously.

Annual Meeting – December 7, 2010

• Please send Derek the information for slides.
• Pat –landscaping
• Ruth – park
• Al – architectural review
• Kara – newsletter
• Tammy – website
• Chalene – social

• Board agreed not to limit the size of the board for 2011.
• Kevin will send out the pre-meeting packet once the budget has been approved via email.  Kevin will update landscaping, contingency and reserve numbers and will email final budget to the board for approval.  Kevin will also remind people in the packet to email Kara if they are not currently on our email list. 

Budget
Al made a motion to have Ken-Cut do all landscaping including snow removal and to have MS Landscape do all mowing.  Rachel seconded the motion.  Motion passed unanimously.

Newsletter
Email Kara with any updates for newsletter.

Neighborhood Patrol (Mike Johnson)
It has been quiet in Cambridge.  NP drivers are checking regularly on trailers in driveways.  So far, nobody has ignored the Fishers ordinance that limits a trailer, boat or otherwise to be in a driveway for up to one week ONLY.

Treasury

• Kevin sent a list of homes in arrears to Republic to cut off trash removal.
• Cambridge has $18,270.27 in delinquent dues.
• If a home is in a short sale situation, we will put lien on the home. Rachel will follow up with Kevin.
• Kevin will get opinion on the board’s legal ability to put the list of delinquent homeowners on our website and/or at our annual meeting.

Website

• 506 total number of visitors since launch in May 2010.
• Visitors spend average of 2 minutes 35 seconds on the site which is quite good.
• Visitors view about 4 pages when they visit – most frequently looking at the documents, safety and news pages.
• Tammy will have atgeist Cambridge page updated with link to our website
• We will add information regarding the Cambridge facebook page.
• Update safety page to remind homeowners to ensure street lights are working now that it is getting darker earlier.
• Update safety section with latest NP report.

Meeting was adjourned at 7:45 pm.
Meeting minutes were submitted by Tammy Wilkerson.

The board meeting was called to order at 6:30 at Pat Carlini’s home.  Board member attendees included Rachel Quade, Al Morey, Pat Carlini-Miller, Chuck Miller, Ruth Graves, Derek Paquin, Tammy Wilkerson and Kevin Drew (Kirkpatrick)

Financials/Neighborhood Dues

• Motion made by Al Morey that if there is a short sale situation, the trash pickup will be automatically stopped.  Motion passed unanimously.
• Note to be included in all delinquent letters to homeowners that if a homeowner is delinquent with their HOA dues, trash will be cut off if debt is not paid.  Same warning will also go out with annual dues. 

Board Approvals

• Meeting minutes from August 26, 2010 were approved.

Social Committee

• Octoberfest party was well attended and well received.
• Santa Claus date is set for December 5, 2010. 

Landscape Committee

• Kevin presented the landscape bids to the board.  There was interest in pursuing Ken-Cut if the price was more in line with budget.   Kevin to discuss specifics surrounding mowing with Ken-Cut.  Kevin mentioned dissatisfaction with MS Lawn with regard to lack of follow up communication from MS Lawn and lack of proper equipment.   

Park Committee

• Residents have been very pleased with park improvements

Old Business/New Business

• Olio Road fence – Kevin to draft a carefully worded letter to notify homeowners that fence will be removed by a specific date.  

Newsletter/Website

• Photos from Octoberfest have been posted to site.
• Q4 Newsletter has been posted.
• Need to post photos of park improvements
• Need to include why there is no turn lane from Olio onto Springstone in next Newsletter and on website.
• Need to post Santa Visit request on line.

Next Meeting

• Wednesday, November 10 at 6:30 at Al Morey’s house.

Meeting was adjourned at 8:30pm.

The board meeting was called to order at 6:30 at Rachel Quade’s home.  Board member attendees included Rachel Quade, Al Morey, Pat Carlini-Miller, Dave Wyser, Kara Reibel, Chuck Miller, Ruth Graves, Chalene Braun, and Derek Paquin.

• Boat Trailer Violation Enforcement.  A letter has been sent to a resident (Reinhold) re: trailer on their slab near boat dock.  The trailer has been there more than a month.  The Board moved to have Neighborhood Patrol/FPD that would respond to our area aware/informed of the violation code immediately.  Apparently some officers are complete unawares.
• Dave Wyser made a motion for Kirkpatrick to email a copy of each letter to Rachel Quade that is sent out to a Cambridge resident/property owner, with the exception of mass mailings.  The motion passed unanimously.

• Minutes approved from meeting 7/29/2010.  Al Morey made a motion for approval.  Motion seconded.  Motion was passed unanimously.
• Financials were NOT approved due to a few discrepancies with billing from Kirkpatrick as well as review of maintenance of common areas.  In addition there was some question about efficiency of notification of dues/when due/reminder notices sent by Kirkpatrick.

Social Committee

• Rachel Quade stated that a ‘save the date’ email should be sent out to the current email list.  Oct. 9th, 7pm, at the park - there will be a bonfire, brats, buns, pretzels and potato salad paid for by the HOA.  Kara Reibel motioned for a budget of $500 for the Octoberfest party and it was proposed unanimously.

Landscape Committee

• The entrance flowers were discussed, again.  Only a few residents are content with the current company.  Acquiring other bids was discussed.  These bids will be presented at the next Board meeting.

Park Committee

• Ruth Graves reported on the irrigation plans that she received quotes on and it was agreed that this expense was not necessary.  Ruth is gathering quotes, the next of which will be emailed to the Board for review, for the updating of the mulch (which approval was given Unanimously by the Board for that expenditure - motion proposed by Al Morey) as well as new landscaping around the playground to enhance the area.  Two new park benches will be purchased to replace the broken ones.  Al Morey made a motion to have the park plans approved via email.  The motion passed unanimously.

Architectural Review

• Al Morey has a pool plan to review on Water Ridge.

Newsletter/Website

• Kara Reibel will put together the new Newsletter by Labor Day.  Chuck Miller indicated that the website needs updating.  There is still information on the site regarding the 4th of July parade and Easter Egg Hunt as well as the minutes are not yet current.

Old Business/New Business

• Annual Meeting to be held November 4th, Thursday evening at 7pm at the Yacht Club.  Rachel Quade to confirm with the Yacht Club.  

Next Meeting

• Tuesday, Sept. 21st.     

Meeting was adjourned at 8:30pm.

The board meeting was called to order at 6:30 at Al Morey’s home.  Board member attendees included Rachel Quade, Al Morey, Dave Wyser, Kara Reibel, Chuck Miller, Ruth Graves, Mike Johnson (Fishers Police Dept/Neighborhood Patrol) and Kevin Drew (Kirkpatrick).

Neighborhood Patrol presentation by Mike Johnson

• Boat Trailer Violation Enforcement.  The Town of Fishers has in place an ordinance against any trailers in driveways.  Mike Johnson will forward to us the details of the fine/removal procedure.  Per discussion, Neighborhood Patrol will place a date sticker on trailers in driveways.  If the trailer is still in the driveway a few days later, a list of the violators will be sent to the Board for recommendation for further action. 
• Rachel Quade to contact Rick Brandau with the Town of Fishers for details.
• After receiving details on how Fishers handles this situation, Board members present at this meeting who were able to hear the full discussion on this issue to vote via email on how to proceed regarding this matter.
• The new program to address trailers that are left out on driveways was addressed.  Neighborhood Patrol will contact Kirkpatrick when they notice a trailer that has been left out on a driveway or side yard for more than a week.  Kirkpatrick will forward the list of addresses/names to the Board.  The Board will give Kevin Drew the go ahead to contact the Town of Fishers regarding the list.  The Town of Fishers will then send a notice to the home letting them know that they must remove the trailer or they will be fined.  If the homeowner ignores the notices, the Town can then tow away the trailer at the homeowner’s expense.  Board members who were present at the meeting voted via email to adopt this plan.  The majority of the voting Board members who were present at the meeting voted in favor of adopting this plan.

Board Approval / Review

• Minutes approved from meeting 7/17/2010.  Al Morey made a motion for approval.  Motion seconded.  Motion was passed unanimously.
• Motion was made to approve June 2010 Financials.  Motion was seconded and passed unanimously.  Kevin Drew made a few clarifications of items on the financials.

Social Committee

• Rachel Quade mentioned that the Annual 4th of July parade/party was a success.
• Octoberfest party is proposed and set for October 9th in the park.  Planning details to be worked out.  Ruth Graves will acquire a caterer from the Sailing Club as well as organize bales of hay and wood for the bonfire.  It will BYOB and the meal will be with a charge.  This will be an adults only event.

Landscape Committee

• The entrance flowers were discussed.  Becker Landscaping is purchasing First Class which will take place at the end of the calendar year.  Board is generally not happy with the yellow/orange cornstalk flowers at entrances. 

Park Committee

• Ruth indicated that the weeds at the playground need to be dealt with as well as new mulch for the playground.  There is a proposal for some new landscaping around the park and this would be the start of the transition.  Kevin Drew indicated that we had the funds to allocate toward mulch.  There will be a spraying of the weeds in the area and a sign placed at the time of the spray to deter from playing on the grounds during that time.  Irrigation for the park grounds proposal is being quoted. 

Architectural Review

• Al Morey mentioned that he will warn the Pritchard’s about the 20ft rule for their proposed outdoor living space under construction.

Newsletter/Website

• Kara Reibel commented that the website looks great and that Tammy Wilkerson has done a wonderful job in working with our new webmaster to get it up and running.  Chuck Miller indicated that the website needs updating.  There is still information on the site regarding the 4th of July parade as well as the minutes are not yet current.
• Kara Reibel is waiting for more information before sending out the next newsletter, which would include information regarding the trailers in driveways as well as (most importantly) the Octoberfest party.

Old Business/New Business

• Trash removal service for 10415 Athalene Lane.  Trash will be picked up on 7/30/2010 one time and will not resume until the owner of the property has worked out payment arrangements with the collections agency that is on the case.
• Covenant violations reviewed.  The Violations report is dominated by boat trailer violations.  The repeat offenders will receive additional letters - and once we confirm the fines associated with the Town of Fishers, the habitual offenders will have their trailers towed.
• Annual Meeting to be held in October.  Rachel Quade to confirm with the Yacht Club on dates available.
• Open Discussion.  Dave Wyser agreed to temporarily assume responsibility of the duties of Treasurer until the Annual Meeting whereas a new Treasurer will be voted on the Board.  

Next Meeting

• August 19th, 6:30pm.  Dave Wyser’s home.   

Meeting was adjourned at 8:30pm.

The meeting was called to order at 6:30 at Al Morey’s home. Board members in attendance were Rachel Quade, Al Morey, Kevin Drew (Kirkpatrick Management), Chuck Miller, Dave Wyser, Mike Princell, and Tammy Wilkerson. 

Motion was made to approve the March meeting minutes.  Motion was seconded.  Motion passed unanimously.

March 2010 Financials

• 2nd letter has been sent to residents that are past due on association dues.  The 10 day demand letter, will be sent soon.  Letter notifying residents that trash removal will be stopped if dues are not paid will also be sent.  The first letter, which gave 30 day notice, was sent on February 4, 2010.  As of today, there is a remaining $16,000 in past dues but this includes legal fees and court costs.  Trash will be cut off of residents that owe $390 and above.  (19 residents in total). 

Social Committee

• July 4th parade will be Friday, June 25, 2010. Website will be updated.

Landscape Committee

• All entrances look nice. 

Park Committee

• List of priorities include: fix safety, expand park to sidewalk, add mulch, add hardscape, and if there is money remaining, buy benches, and then add toddler toys.  Mike Sloan could buy materials at wholesale.  Hank VanLuneberg created drawing of park plans. 
• More trash receptacles are needed at park. 

Neighborhood Patrol

• Kevin will invite them to come to next meeting.

Architectural Review Committee

• Can add to covenants. Change rules to clear up gray areas.

Website/Newsletter

• Signs to be made notifying residents of new site.
• Website to go live by the end of the weekend.

Mike Princell made a motion that in 2011 association dues are billed one time.  The letter will go out in December and are to be paid in full January 2011.  Motion was seconded by Dave Wyser. Motion passed unanimously. 

Signs are to be made to remind residents in mid June of second installment of HOA dues.  Also place signs at June 25 4th of July party. 

New Business

• Marina LTD sign. 
• Kevin to send sign to Marina that the sign needs to be removed. It is without approval and they have not received consent. 
• Contact Bo Demir (317) – Banners Plus – 989-4211 for signs estimate.
• Tim Paul – Kevin to send a letter regarding boat removal.
• Kevin to send a letter to lot next to Mike Princell asking owners to clean up lot or build.
• Rachel to speak with Chalene Braun regarding covenant violations.  Rachel to follow up with board following discussion with Chalene. 
• Kevin to send Cowburns a letter requesting clean up on the items on yard and in driveway.  This has been a constant issue.    
• N2 publishing is seeking to produce a magazine for our neighborhood.  Check out N2pub.com for additional information.  There would be no cost to HOA. 

Old Business

• IMI property development

Next meeting is Wednesday May 19, 2010 at Ruth’s house at 6:30.

Meeting was adjourned at 8:15. 

The meeting was called to order at 6:30 at Pat Carlini’s home. Board members in attendance were Rachel Quade, Al Morey, Kevin Drew (Kirkpatrick Management), Chuck Miller, Mike Princell, Dave Wyser, Chalene Braun, Mike Princell, Derek Paquin, Kara Reibel, Tammy Wilkerson and Pat Carlini. 

Motion was made to approve the February meeting minutes.  Motion was seconded.  Motion passed unanimously.

Easter Egg Hunt
Pat’s daughter will be the bunny.  Pat will ask Kara for the costume.    
9:00 am – Those who can help out will meet at the park to set up. 

Landscape Committee
Since the pansies are already included in the price, please have them planted as soon as possible.

Cameras at Entrance
Invite Derek Cowburn to attend a meeting to discuss his ideas and cost/benefit analysis.

Logs in Park
Kevin will respond to Dawn Zimmerman’s complaint about remaining logs in the park.  The park is a community place that benefits when we all take part in maintaining its upkeep.

Neighborhood Patrol
See handout from Kevin.  The comparison with overall Fishers calls is very helpful.

Architectural Review Committee.
There is nothing new to report.   

Website Proposal
See handout from Kevin. 
Kara Reibel made the motion to approve funds be used to create new website.  Chuck Miller seconded the motion.  Motion passed unanimously. www.springsofcambridge.com will be our new site.

Thomas Letter
See Thomas letter requesting dismissal of $700.  Maintenance of the fence will be out of homeowner pockets. Kevin will have resident sign a letter similar to Sandburgs stating that an easement will not be created. 

Fishers HOA Meeting

• Rachel Quade and Al Morey attended the Fishers HOA meeting where they were able to discuss the upcoming Olio Road widening project.  Fishers seemed to agree that it could be possible for Cambridge to receive money to help reduce the impact of this project.  Dave Wyser made a motion to solicit bid cost for the cost of planting additional trees, grasses and other landscape to fill in gaps and remove the fence (except Thomas fence).  Motion was seconded by Kara Reibel.  All in favor except Al Morey and Chuck Miller. 
• Kevin will solicit bid.  In addition, bid should include any possible discounts for residents to purchase additional trees.  It was recommended that a certified letter be sent to affected residents enabling them to purchase additional trees at discounted cost once bids are received. 
• Fishers HOA meetings are every quarter.  The next meeting will take place June 28th at 6:30 pm at the Fishers Town Hall.  Set up well. 

Changing Covenants
Kevin Drew, Rachel Quade and Al Morey met with Steve Buschman to discuss process to amend our covenants.  The Cambridge covenants cannot be amended until 2081 without 100% approval per section.  See handout for recommended verbage.  It was recommended that we put this in letter that goes out in the beginning of the summer reminding residents of dues.  Kevin suggested having proxies remain valid until the end of year.  Motion was made to give Kevin approval to send information to homeowners. Motion seconded. Motion passed unanimously. 

Neighborhood Speeding
Due to a recent near accident with a child, there will be an increase in patrols of side streets in Cambridge.  The non emergency phone number for the Fishers Police is 317-773-1282.

IMI Property Plans
Marina Lld is due to take over IMI plant in 2015.  At that point in time, Marina Lld is proposing two 7-story condominium towers and retail space be developed.  In the next few months, Marina Ltd will be going in front of the planning commission and BZA.  Canal place, Ashford Point and Cambridge will be meeting to have plan of attack in urging the developers to consider an alternative to the condominium towers.  There was a suggestion to include the Valleys at Geist and to have Buschman included in one meeting.  Rachel will find out within a few weeks when the BZA and planning commission meetings will take place.  There are numerous reasons why the planned development will have a negative impact on the Cambridge community.

Misc.
Kevin will replace the no trespassing sign near the gazebo 

Meeting was adjourned at 8:15. 

The meeting was called to order at 6:30 at Al Morey’s home. Board members in attendance were Rachel Quade, Al Morey, Kevin Drew (Kirkpatrick Management), Chuck Miller, Mike Princell, Tammy Wilkerson and Pat Carlini. Also in attendance were members of Neighborhood Patrol. Brent McFarren, Mike Johnson, and Jim Cleek.

Neighborhood Patrol
Majority of run calls were due to open garage doors. The North car is responsible for covering Cambridge. The board discussed the possibility of requesting an extra car at night during certain months.

Cambridge will hold a Neighborhood Crime watch meeting in mid to late April. Date TBD.

We will invite Neighborhood Patrol to attend our monthly meetings. NP will be placed first on the agenda.

We need to encourage residents not to be afraid to call for suspicious activity.
At our annual Easter egg hunt (March 27th) we will have neighborhood patrol present to interact with neighbors and discuss their role in addition to the upcoming neighborhood crime watch meeting.

We will add list of items that we have all called neighborhood patrol for to encourage neighbors to call for items that may not think are serious enough to warrant a call.

Meeting Minutes
Rachel Quade made a motion to approve last month’s meeting minutes. Al Morey made a second motion. Motion passed unanimously.

Social Committee
Pat will follow up with Scotty’s bar owner to see about hosting a Cambridge event the last Friday in February. We would be willing to purchase $250 worth of food.
Pat to check out double sided signs for less than $55.00.

Park Committee
Pavilion material costs $7000-$9,000. This amount does not include labor etc. The committee is looking into how much it would cost to have someone build it. In addition, they are also checking on concrete slab pricing. Pricing will be provided at next month’s meeting.

Rachel called Fishers regarding the grants to see if we would be eligible to submit a proposal. Yes, we can submit, but acceptance is not guaranteed.
The Fishers meeting of HOA members is scheduled for March 26th. Rachel is planning to attend at 6:30 at the Fishers Town Hall. Rachel will send an email to confirm and provide specifics details. Anyone is welcome to attend.

Architectural Review Committee
Refer to handout
Kevin to send an email to Canal Place and Cambridge to gather interest in protesting proposed condos to be built near 116th street marina.

If there is a disagreement among ACC members regarding requests, the request should be brought to the board for final approval. The board’s decision will be final.

Kevin will set up meeting with Buschman at Kirkpatrick’s office. Kevin to provide him with Al’s list and our covenants so that he is prepared to discuss revising our document.

Kevin to look into what we need to do legally in order to get covenants changed.

Sandberg update
Kevin received an email from Buschman notifying the board that he was in possession of a PDF of the signed document.

Snow removal
Motion was made that the board does not pay to removal snow from public sidewalks. There was a second motion. Motion passed unanimously.

Mailbox
When the mailboxes were first installed, it was decided by the board that the HOA would be responsible for routine maintenance.  The need for staining every 3-4 years and replacing boxes every 6-7 was estimated.  $20 per home annually is to be set aside in a separate account to cover this maintenance.

Rachel made a motion that we create a separate line item on the financial statement to reflect $20 for 350 homes ($7000) in 2011 for mailbox maintenance. Chuck made a second motion. Motion was passed unanimously.

Website
Tammy to follow up with Justin Harter (225-8169) to discuss revamping the Camrbidge website. Justin is currently estimating a cost of $750. Tammy will provide him with content ideas and layout and get a better understanding of what the $750 will cover.

Monthly meetings will be moved to the third Thursday of the month.
The next meeting will be March 18 – to be held at Kara Reibel’s home

Meeting was adjourned at 8:30.

The Annual meeting was called to order at 6:30 at the BerTee’s. Board members in attendance were Rachel Quade, Dave Wyser, Al Morey, Kevin Drew (Kirkpatrick Management), Chalene Braun, Chuck Miller, Ruth Graves, Mike Princell and Pat Carlini.

Budget Update
Budget is running at a slight deficit (due to snow removal etc). Our checking account will be utilized to cover the difference.

Dave Wyser made a motion that a letter be sent to the Sandburgs (lot 105) informing them that weather permitting the HOA will be removing any landscape that is on the Cambridge common property. The Sandburg’s will be responsible for all costs associated with the removal. This action is due to the HOA not receiving the signed letter that originated in the summer 2009. Motion was seconded by Rachel Quade. Motion passed unanimously.

Mailboxes
In the spring we will assess which mailboxes need to be maintained and paid for by HOA funds.

Committee Reports
Email/Quarterly Newsletter (Rachel Quade)
Include ideas to help deter car thefts in neighborhood.
Include that residents should shovel their sidewalks when it snows.

Neighborhood Patrol (Rachel Quade)
Invite Brent to next meeting.

Architectural Review Committee (Al Morey)
Committee will meet to discuss changes to bylaws. Topics are to include fines for covenant violations.

Landscape Committee (Pat Carlini)
Kirkpatrick will remove Christmas decorations at entrances and store them.
Kevin will find out how much First Class will charge to shovel side walk at the park.

Social Committee (Rachel Quade)
Winter adult focused, the Cambridge Cocktail Social, will take place the last Friday of January, February, and March. The first event will take place January 29th at 7:00 at BerTee’s.

Kevin will have signs made for these events.

Rachel made motion to vote to amend bylaws to include 11 members on the board for 2010. Motion seconded by Al Morey. Majority voted yes. One nay.

Meetings will take place the second Wednesday of each month. Motion made to keep board positions the same. Dave Wyser will become Vice President, replacing Greg Pappagiannis who is no longer on the board.

Next meeting will be at Al Morey’s house at 6:30 on Wednesday, February 10th.

Meeting adjourned at 8:00.